Privacy Policy

Effective Date: August 15, 2025
Version: 1.1

This Privacy Policy (“Policy”) outlines how LegalScribe LLC (“LegalScribe,” “we,” “our,” or “us”) collects, uses, safeguards, and discloses information obtained from individuals or entities (“Client” or “you”) in connection with the provision of our services.

By engaging our services or accessing our website, you acknowledge and agree to the terms set forth in this Policy.

1. Information We Collect

1.1 Personal Information

We collect identifying details you provide, including but not limited to:

  • Full name

  • Email address

  • Telephone number

  • Business or firm name and related contact details

1.2 Client Data

We collect and process legal documents, case files, intake forms, and other materials submitted by you (“Client Data”) for the purposes of providing contracted automation and summarization services.

1.3 Technical & Usage Data

When you interact with our website or services, we may automatically collect:

  • IP address

  • Browser type and version

  • Device information

  • Pages viewed and interaction data

This information is used solely to improve our services and ensure system security.

1.4 Analytics & Tracking Data

We use Google Analytics and similar tools to better understand how visitors interact with our website. These tools may collect information such as:

  • Pages visited, time spent, and navigation patterns

  • Approximate location and device/browser details

  • Aggregated demographic and interest information (when available)

Google Analytics may use cookies, Google Signals, and other identifiers to provide insights such as cross-device usage and anonymized demographic trends. Data is collected and processed in accordance with Google’s Privacy Policy.

You may opt out of Google Analytics tracking at any time by installing the Google Analytics Opt-out Browser Add-on or adjusting your Google Ads settings.

2. Purpose of Collection & Use of Information

LegalScribe processes information only for legitimate business purposes, including:

  • Providing and fulfilling contracted services to the Client

  • Communicating regarding service updates, account matters, and inquiries

  • Enhancing and securing our systems and workflows

  • Meeting legal, ethical, and regulatory obligations

  • Improving our website, marketing, and client experience through analytics

3. Data Security

We implement reasonable administrative, technical, and physical safeguards designed to protect the confidentiality, integrity, and availability of Client Data, including:

  • Encryption of files both in transit and at rest

  • Access controls limiting data handling to authorized personnel

  • Regular review of data-handling procedures

While we are HIPAA-conscious in our processing approach, LegalScribe does not serve as a HIPAA-covered entity or Business Associate unless otherwise agreed to in writing.

4. Data Sharing & Disclosure

We may share limited information only under the following circumstances:

  • With trusted vendors who assist in our operations and are bound by confidentiality obligations

  • With analytics providers (such as Google Analytics) to help us understand website usage trends, subject to their own privacy policies

  • When required by law or in response to valid legal process

  • To protect rights and safety of LegalScribe, our clients, or others

5. Data Retention

Client Data is retained only for as long as necessary to fulfill the purposes outlined in this Policy or as required by applicable law. Upon service termination and written request, Client Data may be returned or securely deleted, subject to any legal obligations to retain it.

6. Your Rights

You may request, at any time:

  • Access to the personal information we hold about you

  • Corrections to inaccurate or incomplete data

  • Deletion of your personal data, subject to legal or contractual obligations

Requests should be directed to info@legalscribehq.com.

7. Changes to This Policy

We reserve the right to modify this Policy at any time. Changes will be effective upon posting to our website, with the “Effective Date” updated accordingly. Continued use of our services constitutes acceptance of the revised Policy.

8. Cookies & Tracking Technologies

Our website uses cookies and similar technologies to enhance functionality and improve user experience. These may include:

  • Essential cookies – required for site operation.

  • Performance cookies – help us analyze traffic and usage (e.g., Google Analytics).

  • Advertising cookies (limited use) – only if we engage in remarketing or advertising campaigns in the future.

You may manage your cookie preferences through your browser settings.

9. Contact Information

LegalScribe LLC
Mailing Address: Available upon request for legal or compliance purposes
Email: info@legalscribehq.com